Time tracking & Timesheets

Upbase’s time tracking feature helps you stay on top of your work by tracking time spent on tasks effortlessly. You can set estimated time, log time manually or use the built-in timer, and add multiple time entries for each task.

Time tracking, including estimated and actual time, is NOT visible to guests.
Workspace owners and admins can add, edit, and delete time entries for other users. Regular members can only add, edit, and delete their own time entries.
Time tracked on subtasks is recorded separately from the parent task.

Enable/disable time tracking in a project

You can enable or disable time tracking anytime in Project settings → Custom fields:

Once enabled, you'll see a "Time" field in task detail page:

Set estimated time
Start Timer
Open the Time Entry popup

You can add estimated and actual time in various time format, such as: 2h, 2h30, 2:30, 2h30m, 30m, 30.

Add time entries manually

If you forgot to run a timer when was working on your task, you can manually add time tracked later. Workspace owner and admins can add time entries for others.

Click on the "Add time" button to add a new entry. The new entry form will appear:

Select a user to add time entry for.
Select a date.
Enter the amount of tracked time.
Add time entry notes (optional)

Track time with Timer

Want precise tracking? Use the built-in timer to record time in real-time.

Time tracking on Daily Planner view

Total estimated time

As you add tasks and set time estimates, you’ll see a running total of your planned work for the day—helping you stay realistic, avoid overloading yourself, and maintain a balanced schedule:

Daily time spent statistics

Get a clear picture of how you’re spending your time with Upbase’s daily time spent statistics. This feature breaks down your tracked time by project and task, giving you valuable insights into your workflow. Easily spot where your focus goes, make informed decisions, and ensure your time is spent on what truly matters.

Click on the total tracked time for the day to view your stats.

Timesheets

You can view and manage tracked time across all your projects for any period! With Timesheets, you can:

✅ Filter time entries by project and user.

✅ Group data by project, date, user, and more.

✅ Export timesheets to CSV for easy reporting.

Permissions:

👤 Regular members can see all their tracked time.

🔑 Workspace owners and admins can view all time entries from all users.

Select a timeframe.
Summary/Detailed View:
- Summary: Display the total time tracked for each task within a group. When grouping by date, if you work on the same task multiple times in one day, you'll see the total time tracked for that task on that date.
- Detailed: The Detailed view shows a list of all time entries, with each row representing a single time entry.
Group tasks/entries by date, project, user, or none.
Filter by user.
Filter by project.
Refresh the page
Export timesheets to CSV