Archive, delete, and restore projects and items

Upbase lets you archive projects, delete items, and restore them later—so you can keep your workspace clean without losing important data.

Archive a project

If you’re no longer actively working on a project but want to keep it for reference, you can archive it.

Archiving a project:

• Hides it from the sidebar
• Does not delete any tasks, docs, files, or messages

How to archive a project

1. Click the three-dot icon next to the project name.
2. Select Archive.

The project will be hidden from the left sidebar.

View archived projects

To see archived projects:

1. Hover over Projects in the sidebar.
2. Click the three-dot icon.
3. Select Show archived projects.

Restore a project

To restore an archived project:

1. Find the archived project.
2. Click the three-dot icon next to it.
3. Select Unarchive project.

The project will reappear in the sidebar.

Delete an item

You can delete individual items such as:

• Tasks
• Messages
• Docs
• Files
• Links

To delete an item:

1. Click the three-dot icon on the item.
2. Select Delete (usually at the bottom of the menu).

The item will be moved to Trash, not permanently deleted right away.

Restore or permanently delete an item

When an item is deleted, it’s moved to the Trash page in the Workspace section.

From Trash, you can:

• Restore items
• Permanently delete items

How to restore or delete permanently

1. Go to Workspace → Trash.
2. Click the three-dot icon next to the item.
3. Choose Restore or Delete permanently.

Trash page - Permissions

Workspace owners and admins

• Can see items deleted by others (in shared projects they have access to)
• Can restore or permanently delete any item

Regular members

• Can only see items they deleted themselves in Trash
• Can only permanently delete items they created

Guests

• Can only see items they deleted themselves in Trash
• Can only permanently delete items they created

Restoring items

• Anyone can restore an item they can see in Trash